We are seeking a reliable and detail-oriented Administrative Support / Bookkeeper with experience in the construction industry. This role supports daily office operations while handling bookkeeping and accounting support functions related to construction projects, vendors, and subcontractors.

Key Responsibilities

Administrative Support

• Provide general administrative support to construction management and office staff
• Maintain organized project files, contracts, and compliance documents
• Assist with onboarding subcontractors and maintaining vendor records
• Support scheduling, correspondence, and document control
• Order office supplies and assist with general office operations

Bookkeeping & Accounting Support

• Process accounts payable and accounts receivable, including vendor and subcontractor invoices
• Assist with job cost data entry and project expense tracking
• Reconcile bank and credit card statements
• Prepare and send customer invoices
• Support payroll processing and timecard verification
• Maintain accurate records in QuickBooks or construction accounting software
• Assist with month-end close and basic financial reporting

Required Qualifications

• 2+ years of experience in administrative support or bookkeeping within the construction industry
• Working knowledge of construction accounting principles and job costing
• Experience with QuickBooks or similar accounting software
• Proficiency in Microsoft Excel and Office applications
• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines

Preferred Qualifications

• Experience working with subcontractors, lien waivers, and compliance documentation
• Payroll experience in a construction environment
• Associates degree in accounting or bookkeeping certification

Why Join Us

• Stable role within an established construction organization
• Supportive team environment
• Competitive compensation and benefits
• Opportunity for long-term growth